Automate Your Bookings with AI
Let customers book, reschedule, and ask questions — all handled automatically.
Save Time, Instantly
No more chasing messages or manually checking your schedule. Let the AI handle bookings and customer replies, 24/7.
Customers Book via WhatsApp
Your customers don’t need to download apps or fill out forms. They just message you on WhatsApp, and everything happens from there.
You Focus on the Work.
Not the Admin
While your assistant handles scheduling, you can focus on delivering great service. Stay organized without lifting a finger.
Everything You Need to Automate Bookings
Your assistant handles messages, books appointments, and keeps your calendar in sync — all without lifting a finger.
Instant Replies, 24/7
No more delayed responses. Your AI agent replies instantly to client messages, even after hours.
Smart Appointment Handling
Customers can book, reschedule, or cancel appointments directly through WhatsApp — no apps or forms needed.
Google Calendar Integration
Every confirmed booking is synced to your
Google Calendar so you stay organized at all times.
Customised for Your Business
We tailor the assistant’s responses to match your services, tone, and working hours — you stay in control.
Built for Service Providers Who Need to Stay Focused
Whether you’re managing clients, patients, or prospects — this AI assistant helps you stay productive by handling bookings and follow-ups automatically.
Healthcare
Front Desk
Handles patient inquiries, schedules consultations, and reschedules missed sessions — freeing up staff to focus on patient care, not admin.
Freelancers & Coaches
Let your assistant manage all your WhatsApp bookings, confirmations, and time slots so you can stay focused on delivering value to your customers.
Salon Front
Desk
Automatically books, reschedules, and confirms appointments with your clients — even after hours. Keeps your calendar full and your hands free.
And many more
Ready to Let AI Handle Your Appointments?
Free up your time, reduce admin stress, and let your assistant take over your WhatsApp scheduling — all without changing how you do business.
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Privacy Policy Statement
Last updated: 30/7/2025
SettleBot (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our services, particularly those connected to the WhatsApp Business API.
1. Information We Collect
When you interact with our service, we may collect:
• Phone numbers you provide when initiating a conversation via WhatsApp
• Messages exchanged via the WhatsApp Business API
• Metadata (e.g., time of interaction, message status)We do not collect or store:
• Messages outside the WhatsApp platform
• Personally identifiable information unless explicitly provided
2. How We Use Your Information
We use the information collected to:
• Send automated replies or updates via WhatsApp based on your interactions
• Improve customer service response time and relevance
• Deliver requested services (e.g., appointment confirmations, inquiries)We do not use your data for:
• Advertising
• Resale
• Cross-platform tracking
3. Legal Basis for Processing
We only process your data with:
• Your explicit consent (e.g., when you message us first)
• A legitimate interest in providing customer support or delivering services
4. Data Storage and Retention
We retain messages and metadata for the purpose of providing a conversation history and improved customer support. These messages may be stored securely on our servers or through our infrastructure providers (e.g., automation platforms like Make.com or database services) for a limited time, depending on your interaction with our service.We do not sell, reuse, or share your messages with any third parties unrelated to service delivery. All data is stored securely and access is restricted.
5. Sharing of Data
We do not sell, rent, or disclose your data to any third parties for marketing purposes.We may share your data with:
• Meta Platforms Inc. (WhatsApp) to process and deliver your messages
• Automation and infrastructure providers (e.g., Make.com, Firebase, Google Sheets) strictly to operate, store, or display conversationsThese services are used solely to provide and improve our messaging workflow and customer support features. We ensure that all third-party tools follow data protection and security best practices.
6. Your Rights
You may request:
• To view what data we hold (if any)
• To delete or correct your information
• To stop receiving WhatsApp messagesContact us at: [email protected]
7. Contact Us
If you have any questions about this Privacy Policy or your data, please contact:SettleBot
Email: [email protected]
Website: www.settle-bot.com